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Current Authors


Current Authors

Once a project has been accepted for production, we require that all final manuscripts and artwork be prepared in accordance with certain specifications. This is to ensure that your work proceeds efficiently through copyediting and production. Incomplete and/or poorly prepared manuscripts will be returned to you, delaying publication of your book.

The following documents provide guidance on how to prepare and submit your final manuscript and artwork. Please note that these instructions apply to both single-author works and edited collections. If you have specific questions, please get in touch with your acquiring editor.

Final Manuscript Preparation Guidelines

Final Poetry Manuscript Submission Guidelines

Final Art Preparation Guidelines

Art Log

Guidelines on Copyright and Permissions

Permissions Checklist

Final Manuscript Submission Checklist

Tax Forms for Authors publishing with the University of Pittsburgh Press

To ensure proper processing of any royalties or other payments you are due, we must have certain Internal Revenue Service documents from you for our records.

If you are a US citizen or have Resident Alien status, please complete a W-9 Form.

  • You can download a PDF of the W-9 form here

  • Instructions for the W-9 can be downloaded here

If you are the citizen of another country, please complete a W-8 Form.

  • You can download a PDF of the W-8 form here

  • Instructions for the W-8 can be downloaded here


If you need to apply for an IRS Individual Taxpayer Identification please complete a W-7 Form.

  • You can download a PDF of the W-7 form here

  • Instructions for the W-7 can be downloaded here

Marketing Questionnaire for Current Authors

The Marketing Questionnaire helps us to effectively market your book to media outlets, booksellers, prospective book buyers, for awards, and at conferences.

Downloadable Marketing Questionnaire (.doc format)


Please complete, print, and sign the appropriate form.  Then send the hard copy by mail or fax to the attention of your acquisitions editor at:

University of Pittsburgh Press
7500 Thomas Blvd.
Pittsburgh, PA 15260
Fax: (412) 383-2466

University guidelines require us to have an updated IRS form on file in order to process any payments.  Please be assured that we value and respect the confidentiality of your personal information.  Feel free to contact your acquisitions editor if you have any questions.

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